HAM Resources & Templates
Free tools, templates, and guides to implement hardware asset management.
Free Templates
Excel Asset Tracking Template
Production-ready spreadsheet with 30+ pre-configured fields, data validation, formulas, and dashboard. Supports up to 500 assets. Compatible with Excel, Google Sheets, and LibreOffice.
Includes: Asset inventory, lifecycle tracking, warranty management, cost analysis, maintenance log, and reporting dashboard.
Download template →Implementation Guides
HAM Lifecycle Guide
Complete framework for managing assets through all five stages: Request, Procurement, Deployment, Maintenance, and Retirement. Includes checklists and process templates for each stage.
Read guide →ITAD Best Practices
Comprehensive guide to secure IT asset disposal including NIST 800-88 data sanitization, compliance requirements, vendor selection, and step-by-step disposal process.
Read guide →Asset Tagging Guide
Complete comparison of barcode, QR code, and RFID technologies. Includes material selection, placement strategies, numbering schemes, and implementation roadmap.
Read guide →Quick Reference Checklists
New Asset Checklist
- ☐ Purchase order received and verified
- ☐ Serial number recorded from device label
- ☐ Asset tag applied to device
- ☐ Asset record created in HAM system
- ☐ Warranty information documented (start date, duration, service level)
- ☐ Device imaged with standard OS and software
- ☐ Assigned to user with acknowledgment signature
- ☐ Location documented in HAM system
- ☐ Financial system updated for capital asset tracking
Asset Retirement Checklist
- ☐ User data backed up (if required)
- ☐ Device collected from user
- ☐ Data sanitization method selected based on sensitivity
- ☐ Data wiped/degaussed/destroyed per NIST 800-88
- ☐ Certificate of sanitization obtained
- ☐ Disposition method chosen (resale/donation/recycle)
- ☐ Asset tags and branding removed
- ☐ Chain of custody documented
- ☐ HAM system status updated to "Retired"
- ☐ Financial system updated to remove from capital assets
Quarterly Audit Checklist
- ☐ Select random sample of 10% of assets
- ☐ Physically verify location matches HAM records
- ☐ Verify assigned user matches HAM records
- ☐ Check asset tags are intact and scannable
- ☐ Document discrepancies for investigation
- ☐ Update HAM system with corrections
- ☐ Calculate ghost asset rate (<3% target)
- ☐ Report findings to IT leadership
Key Metrics to Track
| Metric | How to Calculate | Target |
|---|---|---|
| Asset tracking rate | (Tracked assets / Total physical assets) × 100 | >95% |
| Ghost asset rate | (Assets with unknown location / Total assets) × 100 | <3% |
| Asset utilization | (Deployed assets / Total assets) × 100 | >90% |
| Warranty capture rate | (Warranty repairs / Total eligible repairs) × 100 | >90% |
| Average asset age | Sum(asset ages) / Asset count | Laptops: 3-4 years Servers: 4-6 years |
| Time to deploy | Days from receipt to user assignment | <5 days |
Additional Resources
Software Comparison
Evaluate HAM software platforms including ServiceNow, Asset Panda, Snipe-IT, and others. Feature matrices, pricing, and selection guidance.
Compare platforms →Complete HAM Guide
Start from the beginning with our comprehensive introduction to hardware asset management including the business case, ROI analysis, and implementation roadmap.
Read complete guide →Contact Us
Have questions or need guidance on a specific HAM challenge? Get in touch with our team.
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